Teamwork, communication, and problem solving are all crucial skills needed to be able to be successful as a leader within the college and university environment or as a member in the general workforce. Effective delegation is one of those key ingredients that individuals must possess in order to succeed as a supervisor, committee chairperson, or other position in which they lead people.
To effectively carry out your responsibilities as an organization leader, it is important to delegate work. Delegating is more than simply handing out work or projects. To effectively delegate, just remember these following steps:
- Select the appropriate projects to delegate.
- Choose the right person:
- Be careful not to take advantage of your team members
- Delegation can help others broaden their skills
- Motivate the worker:
- When delegating a task, motivate the worker by explaining the importance of the task. Don’t give the impression that you are delegating the task simply because no on else wants it or it is not important.
- Communicate clearly:
- Results expected
- Time limit (deadline)
- Parameters (financial, organizational, etc.)
- Turn it over; assign responsibility and grant authority:
- Once you delegate a task, let the member complete it.
- Show trust (i.e., don’t constantly check the worker)
- It is important that they have the authority to complete the task
- Encourage independence, yet provide encouragement:
- Team members may need structure and guidance initially, but after awhile, encourage them to work independently
- Periodically touch base to see if they have any questions or problems.
- Give positive feedback and support
- Maintain control
- Remember that you are ultimately responsible for the task and its eventual success or failure.
You can obtain a Delegation Handout and Activity Sheet via our educational “Five Dollar Downloads.”